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Policy Contact: Office of Academic Affairs

1. Purpose

   This policy and its procedures identify the instructional requirements of using the approved course management system in teaching.

2. Policy
   1. At present, the approved course management system is Desire2Learn, or D2L. To fully support teaching and learning, the syllabus and instructor contact information are required to be posted in D2L for all courses. All sections for the semester will be activated in D2L no fewer than three (3) working days prior to the start of the term by the instructor of record. A course syllabus must be available and posted in D2L no fewer than three (3) working days prior to the start of the term by the instructor of record. By using D2L, faculty members meet FERPA requirements regarding appropriate dissemination of student information.
   2. Faculty are responsible for ensuring, and are required to make, all course material accessible to students in conformity with the applicable provisions of federal and state law. Faculty will load course material into the approved course management system in a manner that complies with applicable Web Content Accessibility Guidelines (WCAG) 2.1 and Section 508 Standards, as amended, or successor standards.
   3. Instructional Design Services and the ADA Coordinator will provide training, support, review, and information related to digital content accessibility standards as requested.
3. Procedures
    
   1. Instructional Design Services will release courses in D2L according to the University semester schedule and faculty will activate the courses in D2L three (3) working days prior to the start of the semester to allow students to view courses.
       
   2. Three (3) working days prior to start of the semester, faculty will post a current syllabus (using University Getting Started widget) and enter contact information including office hours (using University Course Info widget). This is considered a minimum and posting other course materials is encouraged.
       
   3. Instructional Design Services (“IDS”) will track faculty who log onto D2L by the end of the second week of classes and generate a list of courses where the faculty member has logged in.
       
   4. This list of courses, organized by college, will be shared with college deans who will monitor courses and follow up with those departments whose courses are lacking a D2L presence. Department heads/school directors will work directly with faculty.
       
   5. If warranted, faculty will submit requests for exceptions to the department head/school director.
       
   6. Department heads/school directors will submit list of all exceptions to the college dean for approval.
       
   7. Continuing exceptions may be requested for the following courses:
      1. X91 Independent Study
      2. 498 UG Research/Scholarship
      3. 788 Master’s Research Problem/Project
      4. 789 Master’s Research Problem/Project Sustaining
      5. 798/898S/898D Thesis/Dissertation
      6. 799/899S/899D Thesis/Dissertation Sustaining
      7. Zero credit labs linked to credit-bearing courses
      8. Others as identified and approved by college deans

4. Responsible Administrator

   The Provost and Vice President for Academic Affairs, successor, or designee is responsible for bi-annual and ad hoc review of this policy and its procedures. The University President is responsible for approval of modifications to this policy and its procedures.

Approved by President on 09/09/2013. Revised, Approved by President on 09/25/2025.

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