Third Party Sponsor Billing
An organization, not owned by the student or the student’s family member, that makes a commitment to pay educational expenses is considered a third-party sponsor by SDSU. In order to bill a third-party sponsor for tuition and fees of one student or multiple students, the following two requirements need to be met:
- SDSU must be the designated home institution of the student or students.
- The organization must submit to the SDSU Cashier’s Office a letter of authorization to bill on business letterhead or an authorization to bill form with business logo and information listed.
Letter of Authorization
Must include:
- Date the letter of authorization was created.
- The name or names of the students the third-party sponsor wants to be billed for.
- The ID numbers of the student or students. This is the preferred number. (If the ID number is unknown, the last four digits of the social security number will be accepted.)
- What the third-party sponsor wants to be billed for. (For example, a specific course or dollar amount per student. If the third party wants to generalize, they may state they want to pay all tuition and fees for said students.)
- The period of time the authorization covers. (If the third party wants to cover a spring course only, they may state the period of time as spring term only.)
- The address where SDSU Cashier’s Office is to send the billing.
- A contact person, phone number, fax and email address.
- Signature of person authorized to expend these funds.
This letter of authorization to bill should be on file at the SDSU Cashier’s Office before the start of the term covered. The deadline to deliver this letter of authorization to the SDSU Cashier’s Office is the first day of the term the authorization covers.
Once the SDSU Cashier’s Office receives the required information and approves the request, the third party will be set up as a sponsor. The covered student(s) will receive a credit on their account(s) for the amount that will be billed to the third-party sponsor. The third-party sponsor will be billed for the authorized term after the adjustment period is completed and usually before the end of the approved term. In order for any charges to be billed out, they must be assessed through our student system. The student remains liable for any charges the sponsor does not pay.
SDSU Cashier’s Office
Attn: Barbara Geise
SAD 136, Box 2201
Brookings, SD 57007-2598
Cashier’s Office: 605-688-6116
Sponsored Student
A sponsored student is a student who will have their tuition paid for by the military, another country, athletics, other departments, employers, employee benefits, school districts, etc.
Third-Party Sponsors
The third-party sponsor cannot be related to the student beneficiary. The third-party sponsor must submit a letter of authorization with the required information by the due date for that term. The third-party sponsor must pay SDSU upon receipt of bill. The third-party sponsor must agree to abide by the Family Educational Rights and Privacy Act of 1974.
The third-party sponsor will be billed for the authorized term after the adjustment period is completed and usually before the end of the approved term.
Student Responsibility
Students are required to access their SDePay account and Jacks email accounts to monitor their account balances. The student is responsible for knowing their sponsor’s requirements to receive the funding and work directly with their sponsor to provide information required by their sponsor that is outside of the scope of billing and payment. The student is responsible for ensuring their sponsors authorization is on file by the term deadlines to avoid late fees being assessed on their account. The student is responsible for paying any charges not paid by their sponsor.
If the student’s sponsor provides the student with group health insurance, the student is responsible to provide the university office that handles health insurance a copy of the document stating their coverage and complete any waiver requests according to university policies and deadlines.
Billing and Payment Process
Once the letter of authorization is received, reviewed and approved for processing, a conditional credit will be applied to the student account for the amount we will bill the sponsor. The credit does not reflect payment from the sponsor. This credit prevents holds and late fees from being placed on the student account.
The sponsor will be billed after the term adjustment period is over and before the end of the term. If the sponsor does not pay the balance billed to them, the conditional credit on the student account will be removed and the student will be billed directly.
In order for any charges to be billed out by the Cashier’s Office, they must be assessed through our university student system. Any charges that are not billed through our student system will not be billed to the third-party sponsor.
The Cashier’s Office will not bill application or transcript fees or “bookstore charges” posted to the student’s account. Books must be billed directly from the SDSU University Bookstore.
Military Benefits
The actual payment that the school receives on your behalf will be processed as a third-party sponsor payment to your student account. You will need to follow the specific benefit program requirements, procedures and deadlines of each benefit program you qualify for.
For more specific information regarding these types of programs, you may contact the SDSU Cashier’s Office or the SDSU Veterans Affairs Resource Center.
SDSU Federal Employer ID Number:
46-6000364
