New Faculty Onboarding

Email 605-688-6413

Prior to Start Date

Department Head and Support Staff

Initiate Request to Hire Business Process.
Create a letter of offer using the approved template and send along with household moving information and Agreement to Assign Intellectual Property Rights to successful candidate.
Notify search committee of decision.
Email announcement to the department.
Create a Professional Action Request and route – internal form
Call/email to officially welcome the new employee to SDSU and provide critical first day information: when to arrive (date/time), where to park and report, what documents to bring, what the schedule will be.
Identify mentor for new faculty.
Send new faculty information to Kevin Sackreiter.

Support Staff; Work with Human Resources

Ensure all information and paperwork (signed letter of offer/Professional Action Request) is completed and submitted to Human Resources.
Arrange for temporary parking, set-up office space, email/internet account, activate D2L account, port activation, phone set-up, keys, business cards and other necessary supplies and materials.

Department Head

Create an onboarding schedule.
Schedule meeting with new faculty for first day of employment or earlier depending on arrival date of faculty member.

Employee

Meet with department head (or designee) to review onboarding schedule and to review research, teaching and service expectations for the faculty role.
Complete the W-4 and I-9 forms in the Payroll Office (Morrill Hall 306) and provides appropriate documentation (examples: passport or driver’s license and certified birth certificate)
Send official transcript to Human Resources
Curriculum vitae – update and send an electronic copy to supervisor and HR as soon as possible (including new local address and telephone number).
Go to card services to obtain the SDSU photo ID card.
Obtain a permanent parking permit from Parking Services. Employee will need to be hired in Banner before permit is available for purchase. Temporary parking permits are issued by Parking Services.
Schedule a benefits orientation by calling 605-688-4128.

Support Staff

Employee

RSVP and attend New Faculty Orientation, below is a list of a few topics that will be covered. You will also have the opportunity to connect with other new faculty, learn about SDSU traditions and campus culture, and the Brookings community.
Discuss SDSU Policies and Procedures.
Review .
Review the .
D2L and course set-up tasks.
Identify campus resources to support your successful transition into your faculty role.
Attend mentor/mentee reception.

Human Resources and Orientation

Review SNAP and Leave Approval Processes for self and/or supervisor of employees (graduate students or lab technicians).
Other topics to cover: retirement, health insurance, payroll (and direct deposit), etc.

Employee

Complete Title IX training – will receive an email from administration to complete.
Complete technology security training – will receive an email from administration to complete.

Employee with assistance from Mentor as needed

Schedule meetings with mentor.
Review with department head relevant South ��ֱ�� Board of Regents, SDSU and college programs, policies and standards specific to your faculty role.
Review faculty role performance, including Faculty Annual Review. *Due by Jan. 15.
Review course grading and syllabus requirements.
Review evaluation of students (exams, final exam).
Review appropriate interactions/guidance of students.
Develop goals for role transition to SDSU faculty position.
Begin training with advising software (for faculty who have advising responsibilities).
Review the governance structure of the department, college and campus.
Review web-based instructional resources and professional development opportunities.
Accompany mentor to faculty meetings and events specific to your area of teaching. Include events in the community.
Connect with subject librarian to become oriented to library resources and other site-specific facilities as needed (i.e. testing center).
Consider scheduling a teaching observation by peer or the Center for Professional Enrichment and Teaching Excellence. (optional)
Learn about research facilities and equipment in the department, college, on campus or in the state.
Learn about funding agents, potential grant programs and funding history in the department, research areas and college.
Network with collaborators in the department, college and campus.
Attend grant proposal writing workshops.

Employee with assistance from Mentor as needed.

Submit Faculty Annual Review by Jan. 15.
Meet with Department Head to discuss evaluation by Feb. 15.
Evaluate mentorship experience.
Share role transition goals.
Communicate on regular basis with mentor to facilitate transition to teaching, service roles and related teams.
Seek opportunities to participate in meetings or events within the college, SDSU and the greater professional communities.
Develop a plan to track improvements of teaching and advising undergraduate and graduate students.
Develop a plan to track grant proposal submission, awards, projects, publications, advising undergraduate and graduate student research.

Employee with assistance of department head and mentor if applicable

Complete Faculty Annual Review and submit by Oct. 15.
Meet with department head to discuss Faculty Annual Review evaluation by Nov. 15.
Submit initial PDP no later than the first day in the third semester of employment.
Attend Fall Faculty Development Conference (if applicable).
Read Third-Year Review Section of Faculty Handbook.
Attend at least one university event (lecture, theater, athletic, etc.).
Participate in professional development opportunities as provided by the Center for Professional Enrichment and Teaching Excellence, Instructional Design Services or other office as appropriate

Employee with the assistance of the department head and mentor if applicable

During fall semester of the third year of tenure track, either the department head or an assigned faculty mentor will work with the candidate to prepare the third-year review materials, typically called a dossier. The mentor should be a tenured faculty member who has successfully achieved tenure, and who can provide helpful suggestions and feedback on the process and preparation of materials.
Participate in professional development opportunities as provided by the Center for Professional Enrichment and Teaching Excellence, Instructional Design Services or other office as appropriate.